File & Folder Management Tips – Here’s How to Keep Things Organized

Written by Irfan Demairo | Published on June 24, 2022

Are you determined to be productive today? So, you have switched on your computer and are ready to start working. But you quickly get a little annoyed because you cannot find the needed files. You are opening several folders but without any luck.

Undoubtedly, searching through folders for hours to look for a single file can be confusing just like digital camouflage. It can instantly kill your enthusiasm to work and bring down your productivity levels which in turn slow downs your work, especially if you are a new businessman. Luckily, you are not alone, and there are effective steps you can take to organize your files and folders. Keep scrolling to know some helpful tips that will get your things organized.

1. Group Similar Items Into Folders

Grouping similar items into folders is one of the easiest ways to organize your data. You can create folders on Documents, the default location to create and store folders on MacBooks. But so many folders might confuse you when you are trying to search for a single item. The trick is to group items by type or project. You can even use subfolders so that your files are in order.

On Mac, you can create a folder by launching Finder. First, navigate to the location where you wish to create a folder and choose File. Then, choose New Folder. Alternatively, you can press Shift + Command + N. Then, type the folder name and press Return.

After a folder is created, there are different ways to move the items into it. For starters, you can drag the items to the folder. If you want to put several items, you can select them and drag them into the folder.

If you want to group all the items and store them in a new folder, you can control + click one of the selected files and choose New Folder. Then, enter the name and press Enter. Also, you can make a copy of an item by selecting it and holding the Option key. Then, drag the item to a folder.

It is also possible to merge two folders with a similar name but in different locations. You need to press and hold the Option key, drag the folder to the location where you’ve stored another folder with the same name, and click Merge.

2. Create Hidden Folders to Hide Sensitive Files

If you have sensitive data on your system, you can create hidden folder Mac. All the sensitive data can be put in a hidden folder so you can easily access it whenever you want. The shortcut for hiding and unhiding files is Command + Shift + Period.

3. Use Bespoke Images as Folder Icons

If you have already arranged your files into folders, it is time to change the folder icons so you can easily distinguish between them. You can use bespoke images as the icons for the folders so you can easily find the folder you are seeking by looking at the icon. The customized icons will help the folders to stand out from the rest and not make your desktop appear cluttered.

To set a picture as a folder icon, you must open the image in Preview. Then, press Command + A and select it. Next, press Command + C to copy it, and then go to Finder. Next, you can select the folder icon and hit Command + I. Then, choose the current icon and press Command + V. The folder icon will be changed.

4. Manage Files Across Locations Using Tags

Using Tags is one of the most efficient ways to manage your files and folders on your computer. It will make it easier for you to locate the files. You can even use Tags to connect mixed media that might be stored across different folders across locations on your system. To tag a file in Finder, you must launch Finder and right-click on the item you wish to tag. In the dropdown menu, you have to choose one of the colored tags and then click Tags. Enter a custom tag and then press Return to confirm it.

You can customize the tags by going to the Finder menu and clicking Preferences. First, go to the Tags tab and find your favorite tags. Then, drag them to the bottom of the pane. So, your favorite tags will always be found in the dropdown menu. You can also create or remove tags by using the plus and minus buttons found next to the colored tags.

When you want to change the color or rename the tag, you can do so by right-clicking on it. If you wish to search for tagged items, you can click the tag found in the Finder sidebar. You can also type the tag name or color in the Finder search box.

The Bottom Line

So, get started on organizing the files and folders on your system so you can enhance your productivity.

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